OPENING HOURS

BRISLINGTON, STAPLETON & DOWNEND

Mondays 8:00 - 15:30 (After Kindie 15:30-17:30) 

Tuesdays 8:00-15:30 (After Kindie 15:30-17:30) 

Wednesdays 8:00 - 15:30 (After Kindie 15:30-17:30) 

Thursdays 8:00 - 15:30 (After Kindie 15:30-17:30)

 Parents can drop off anytime between 8:00 and 9:00 and collect any time from 15:00 until 15:20. 

Please allow yourself 10 minutes to gather belongings and chat with your child's key worker etc. 

TERM DATES FOR SEPT 2025 - 2026

  • Term 1 Monday 1st September 2025 to Thursday 23th October 2025

  • Term 2 Monday 3rd November 2025 to Thursday 18th December 2025

  • Term 3 Monday 5th January 2026 to Thursday 12th February 2026

  • Term 4 Monday 23rd February 2026 to Thursday 2nd April 2026

  • Term 5 Monday 20th April 2026 to Thursday 21st May 2026

  • Term 6 Monday 1st June 2026 to Thursday 9th July 2026

We are open for 38 weeks a year (this differs to schools who are open for 40 weeks a year).
Please note we are closed on bank holidays and you will not be charged for your child’s place.

KINDERGARTEN FEES

SEPT 2025 - MARCH 2026

You can fund your child's pre school place using the government funded hours (see the GOVERNMENT FUNDED HOURS section below) or pay for your child's place. We do not have any restrictions on when or how you can use your funded hours, meaning you can attend our setting on all 4 days and use all of your 30 hours (or 2 days and use all of your 15).

We do ask for a daily £12 enhanced provision contribution if using the funded hours for Kindergarten and £2.00 per session for Afternoon Tea if using funded hours for After Kindie (*see details further down the page). This is automatically applied to your invoice. Please note that this contribution will be removed from the first 15 government-funded hours if you are eligible for ‘Disadvantaged’ 2-Year-Old Funding and 3/4 year-olds who receive Early Years Pupil Premium.  

KINDERGARTEN DAY £63.75 (8:00-15:30)

AFTER KINDIE £17.00 (15:30 - 17:30)

AFTER KINDIE CLUB

Our 'After Kindie' club allows greater flexibility for working parents. We offer it on 4 days of the week, Monday to Thursday at all three sites. 

After Kindie runs from 15:30 - 17:30 and the cost for the session is £17.00 which includes an afternoon snack/light tea. If using government funded hours to pay for this session, you will be invoiced £2.00 per session for Afternoon Tea. 

Please note, we require an ongoing booking and sessions cannot be booked ad-hoc. Places are limited.

WAITING LIST REGISTRATION

***PLEASE NOTE THAT WE ARE CURRENTLY FULL AT BRISLINGTON FOR SEPTEMBER 2025, BUT YOU CAN STILL JOIN THE WAITING LIST*** 

Our Kindergartens take children from 2 years and 6 months to 5 years old (including children who turn 2 years and 6 months during September). 

We need a date of birth to be able to register your child to the correct waiting list. If your child has not yet been born, please return to complete this form once you have this date.

Waiting lists for all three sites (Brislington, Stapleton and Downend) are open and run up to 2028.

Our main intakes are in September. You will automatically be placed on the waiting list for the September intake AFTER your child turns 2.5 years old (unless your child turns 2.5 during that September). You may be contacted prior to this if you state that you would be happy to take an ‘in year’ place as these occasionally become available.

For future September intakes, we contact parents on the waiting list during the previous September to invite them to our Autumn See and Play and Open Day. Following these events, we work through our waiting list and allocate places according to our Admissions Policy below.

Please note that we require a minimum attendance of 2 days a week, we do not open on Fridays and that we are a term-time only setting.

Waiting List Form
 

ADMISSIONS POLICY

For more information about our admissions policy, please click below:

Admissions Policy

VISITING OUR SETTING

For future September intakes, we contact parents on the waiting list during the previous September to invite them to our Autumn See and Play and Autumn Open Day which take place in October ahead of the first round of places being allocated in January/February. For example, families on the September 2027 waiting list will be invited to visit the site in October 2026. 

If you cannot attend either of the Autumn site visit dates or the tickets run out, if we are able to offer your child a space, you will also be invited to the Spring and Summer See & Plays.

If we offer you an in-year place, we will arrange for you to visit the site if you have not already had an opportunity to do so. 

Please note that unfortunately we cannot accommodate 1:1 visits unless for in-year places.

NEXT STEPS

When families from the waiting list are invited to the Autumn Open Day and See & Play events, we also ask them to reconfirm their interest and advise us of the exact days they require. It is very important you do not miss this email communication from us. If you haven’t done so already, please add admin@outtherekindergartens.co.uk to your contacts.

During the following January/February, we will contact people on the waiting list according to our Admissions Policy to offer a place. If you successfully get a place, you will receive an email invitation to our online parent portal - FAMLY - and we will set your child up with a profile and a Booking Plan.

We use FAMLY for many things, including obtaining registration details such as home address and emergency contact details, as well as invoicing and payments.

More information on Famly can be found in the video below.

 
 

SETTLING IN AND ALL ABOUT ME MEETING

Our Parent Handbooks contains more information about our Settling-In Policy, but in brief, before children start with us we will arrange a 1:1 meeting between your family and one of the team, usually your child’s Key Person. This meeting helps us get to know your child a little bit before they start with us. The first few weeks are viewed as settling-in sessions. The first week is mornings only from 9:00 - 12:00 with no packed lunch required and the second week is 9:00 - 14:00 when the children stay on and have lunch.

Please note we charge for a full session during the settling-in sessions.

For full details, please see our Settling-In Policy click here.

 

ADMINISTRATION FEE  

There is a one-off £25 Administration Fee (£35 from 1st April 2026) for anyone paying for their child's place or self-funding any portion of their child’s hours on top of the government-funded hours. This fee helps towards processing payments and the administration involved. This will be included in your first invoice or if you increase/change your hours and any of the additional hours are self-funded.

DEPOSIT

We require a *£100 deposit to hold your place. Once you have a profile on FAMLY, we will send you an invoice for the deposit. Please make payment by the due date as this is how we guarantee your place. Whilst we are able to accept childcare vouchers and tax-free childcare account payments for monthly kindergarten fees, deposit payments must be made through FAMLY.

The deposit is refundable if your child starts attending the Kindergarten and will be returned upon your child leaving provided your fees have been paid in full. Your deposit will not be returned if you withdraw your place before your child starts attending with us. 

*refundable upon certain conditions (see above)

ENHANCED PROVISION CONTRIBUTION

We request that parents/carers contribute towards the delivery of our enhanced provision at the cost of £12 per day. 

The following is taken from our local provider agreement with the council: Government funding is intended to cover the cost to deliver 15 or 30 hours a week of free, high quality, flexible childcare. It is not intended to cover the cost of meals, consumables, additional hours or additional services. It is, therefore, necessary that we apply a charge for morning snack, certain consumables and additional services.

The Enhanced Provision Contribution goes towards the following: 

  • Regular, if not daily, off-site opportunities to engage in nature based activities, woodland walks and nature play

  • Higher adult:child ratios to allow for frequent local trips (1:6 for children aged 3 and 5 and 1:4 for rising 3s)

  • Qualified teachers working directly with the children (both QTS and Early Years Teachers) 

  • Forest School Leaders and trainees working directly with the children 

  • A range of enrichment activities including daily forest school activities 

  • Specialist resources for the delivery of forest school activities including fire and tool work 

  • Organic morning snack

  • Music and singing by ‘Music with Maya’

We call it an ‘Enhanced Provision Contribution’ as without this additional income, our provision would not be able to operate according to our vision and values nor deliver ‘Forest School’ activities in an authentic and meaningful way. 

Please note that this contribution will automatically be added to your invoice if you are using the government-funded hours to pay for your child’s day. It does not apply to those self-funding. You will be invoiced monthly through FAMLY for this additional contribution. To put this into real terms, for example, if your child attends two days a week for 38 weeks a year, we will request £24 per week for 38 weeks. 

We offer a number of 'free' places to children who are eligible for the ‘Disadvantaged 2-Year-Old Funding’ or Early Year Pupil Premium (EYPP). If your child receives this funding, the Enhanced Provision Contribution will not be requested for the first 15 government-funded hours.

INVOICING & PAYMENTS

If paying for your child’s place, we will send you an invoice at the beginning of the month. Invoices must be paid within ten days of receipt. All payments must be made through FAMLY unless using childcare vouchers or tax-free childcare accounts (see below).

If you have set up a Direct Debit, the money will be debited on the 10th of the month.

 

VOUCHER PAYMENTS & TAX-FREE CHILDCARE ALLOWANCE

We accept a variety of childcare vouchers. If paying by childcare vouchers, please let us know when you have made payment and how much. We are registered with the following providers: 

  • Computershare: 0024135102

  • Eden Red: P21060292

  • Care 4: 22954380 

  • Sodexo: 845040

  • Kiddivoucher 

  • Busybees 

  • Amba People: 08182

  • Childcare Choices

We also accept the tax-free childcare allowance. If paying by this method, please let us know at finance@outtherekindergartens.co.uk when you have made payment and how much.

For Brislington the Ofsted registration number EY546746 and postcode BS4 4DY

For Stapleton the Ofsted registration number is EY560249 and the postcode is BS16 1UQ

For Downend the Ofsted registration number is 2834606 and the postcode is BS16 2RW

GOVERNMENT-FUNDED HOURS

WORKING PARENT 2-YEAR-OLD FUNDING

Eligible children aged 2-years-old with working parents can receive 30 hours of government funding from the term after their 2nd birthday provided parents have an eligibility code.

You can find out what funding your individual family is entitled to and start the application process here: https://www.beststartinlife.gov.uk/eligibility-checker

3 AND 4-YEAR-OLDS

All children aged 3-4 are eligible for either 15 or 30 hours of government funding from the term after their 3rd birthday.

You can find out what funding your individual family is entitled to and start the application process here: https://www.beststartinlife.gov.uk/eligibility-checker

FURTHER INFORMATION

Funding is available for 38 weeks of the year (during term time) and can be used for both Kindie and After Kindie hours, but cannot be used to pay for Holiday Club care. If your child attends for more hours than your entitlement allocated to us, the hourly rate will apply.

As per our Admissions Policy, we require children to attend a minimum of two days a week for 7.5 hours a day (15 hours). 

You can either use all your funded hours with us or split them across other providers (with a limit of 3 providers at a time and no more than two in one day). It is the provider's responsibility to claim your funded entitlement provided you complete an ERY1 Form. If you have a place with us, we will advise you when we require this form. 

In order to understand our funded and non-funded hours please read our Funded and Non-Funded Hours Policy on our Policies and Procedures page.

Important note about funded Hours claims.

!!!

Important note about funded Hours claims. !!!

IMPORTANT NOTES

You can only make a new claim or adjust your existing claim before starting a ‘Long’ term and not part way through a term. The ‘Long’ terms start on the 1st of September, 1st of January and 1st of April.

Please note that if you are planning to use any government-funded hours that require an Eligibility Code (i.e. Working Family 2-Year-Old Funding or 30 Hours of 3 & 4-Year-Old Funding), you will need to have applied for, received and validated your Eligibility Code before the first day of the ‘Long’ term in which you intend to use it (i.e. by 31st August, 31st December or 31st March).

FREE PLACES FOR ELIGIBLE FAMILIES

EARLY YEARS PUPIL PREMIUM

We offer a number of 'free' 15 hour (2 x 7.5 hour days) places to 2, 3 and 4-year-old children who are eligible for the Early Year Pupil Premium (EYPP). The Enhanced Provision Contribution is not applied to the first 15 government-funded hours for eligible children.

EYPP is available for eligible lower-income families who receive government-funded childcare hours and are in receipt of certain benefits or for families whose child is looked after by a local authority in England or Wales or has left care in England or Wales through adoption, special guardianship or a child arrangements order. 

Find out more information about who is eligible for Early Years Pupil Premium here: https://www.gov.uk/get-extra-early-years-funding

Find out what funding your individual family is eligible for here: https://www.beststartinlife.gov.uk/eligibility-checker

Please note: We apply for EYPP funding when you authorise us to do so via the EYR1 Form. If your claim comes back as rejected, we will notify you and adjust your invoices accordingly. Please note that if you are in receipt of 30 hours of government funding, the EYPP only applies to the first 15 hours and therefore the Enhanced Provision Contribution will apply to any hours above this.

FREE PLACES FOR ‘DISADVANTAGED’ 2-YEAR-OLDS

We offer a number of 'free' 15 hour (2 x 7.5 hour days) places to families in receipt of the 15 hours of ‘Disadvantaged’ 2-Year-Old Funding. The Enhanced Provision Contribution is not applied to the first 15 government-funded hours for eligible children.

You can find out more information about who is eligible for this funding here: https://www.gov.uk/help-with-childcare-costs/free-childcare-2-year-olds-extra-support and find out what funding your individual family is eligible for here: https://www.beststartinlife.gov.uk/eligibility-checker

You can apply for ‘Disadvantaged- 2-Year-Old Funding online using the following links:

Bristol City Residents - apply for your place online

South Gloucestershire Residents - apply for your place online

FILL OUT AN EYR1 FORM

Please complete an EYR1 Form if you wish to use any government-funded hours at Out There Kindergartens:

EYR1 FORM